Group Room Block reservation form for the wedding of Stephanie & Lamarr at the Hard Rock Hotel & Casino in Punta Cana on September 29, 2018

Stephanie and Lamarr hope you will join them for their wedding on September 29, 2018!

They have reserved rooms at great rates at the THE HARD ROCK HOTEL & CASINO in Punta Cana, Dominican Republic.

They are looking forward to having fun and spending a few days with you in paradise to celebrate their wedding!

PLEASE NOTE: YOU MUST PURCHASE A ROOM AT THE RESORT IN THE OFFICIAL ROOM BLOCK TO ATTEND THE WEDDING. THE ONLY WAY TO DO THIS IS THROUGH THIS FORM.

The official room block has great prices for this awesome All-Inclusive resort. The price includes room, unlimited food, unlimited alcoholic and non-alcoholic beverages, taxes and shared airport transfers between the resort and the PUNTA CANA AIRPORT (PUJ).

See hotel and room info at this link.

HINT: Review the entire form first to be sure you have all the necessary information. Then complete the form and provide your credit card to set up the payments for your room and confirm your attendance at the wedding.

(Yes, it is very long! But necessarily so.)

PLEASE COMPLETE A SEPARATE FORM FOR EACH ROOM.

PLEASE NOTE:

1. Be careful that the information that you complete on the form is accurate because this is the information that will be used to make your reservation. The travel agent is not responsible for spelling errors or mistakes that you make in completing the form. You will get a copy of the form to review after you complete it. It is your responsibility to check for accuracy.

2. Be aware of deadlines and change fees noted on this form. You will get reminders, but you are responsible to meet deadlines - they will be enforced!

Why book with the group?

1. You must be a guest at the resort in the group room block for at least three nights to attend the wedding.

2. We got great rates for you! These should be the best rates out there. (If you think you found a better price, please contact Amy, our travel consultant, so she can be sure you are looking at the same thing.)

3. To let us know you plan on attending the wedding.

4. You can participate in our convenient monthly payment plan.

5. You will have the benefit of working with our travel consultant to answer any questions, prepare your travel documents, make sure you are well informed, and provide personal support & tips.

6. This will help us to get the best deal for our wedding events that you will be attending.

TIMING & IMPORTANT DATES

1. ASAP - reserve your room by completing this form with a deposit of at least $100 per person plus insurance cost, if applicable.

2. ASAP - make sure your passport is valid through the end of March 2019. If not, you should start the process to get a new passport or renew your old one - ASAP! It can take a couple of months to get your new passport.

Click here for information on applying for or renewing your US passport.

3. April 30, 2018 - DEADLINE to make or change your room reservation - we cannot guarantee room rates or availability after this date!

4. April 30, 2018 - 50% of your room payment is due and non-refundable.

5. June 17, 2018 - final payment due - NO REFUNDS after this date!

6. September 4, 2018 - last date to provide your flight information to coordinate transfers between the airport and resort

7. September 28, 2018 - Welcome Party at Hard Rock Hotel & Casino

8. September 29, 2018 - WEDDING DATE!

PLEASE NOTE: Until April 30, 2018, one change will be allowed per room with no charge. Additional changes, or any changes after April 30, 2018 will incur a $50 change fee. Any changes after August 15, 2018, if they can be accommodated, will incur a $100 change fee.

ROOM INFORMATION

THE HARD ROCK HOTEL & CASINO PUNTA CANA is an awewsome All-Inclusive resort. The price includes room, unlimited food, unlimited alcoholic and non-alcoholic beverages, many activities, taxes and shared airport transfers between the resort and the Punta Cana airport. So unless you want to do something extra (like spa, tours or golf), tip (not required), or gamble at the hotel casino, there is no need for spending any extra money once you get to the resort.

PLUS! Each room in the room block will receive resort credidts to use toward spa, golf, upgraded wine, some of the gift shops, tours or other activities!

We have secured DOUBLE RESORT CREDITS for our group!

Each room will get:

$1,000 for a 3-night stay (vs. $500 usual amount)

$1,500 for a 4-night stay (vs. $750 usual amount)

$3,000 for a 5 or 6-night stay (vs. $1,500 usual amount)

$3,600 for a 7-8 night stay (vs. $1,800 usual amount)

NOTE: Resort credits are PER ROOM, and local tax of 20% will be charged for resort credits used.

Since this is a huge resort, we have reserved one type of room for our group - CARIBBEAN SAND SUITES - so we will be closer together, and closer to the beach too.

Click here to see descriptions of the rooms

PRICING INFORMATION

Prices:

Room prices are PER PERSON and include unlimited meals, snacks, alcoholic and non-alcoholic beverages, activities, entertainment and taxes. The price also includes round-trip shared transfers between the Punta Cana airport and the resort.

Click here to see resort and room info

CARIBBEAN SAND SUITE (prices per person)

Please note that:
Maximum occupancy for room with King bed is two guests plus one child age 0-12 in crib or roll-away.
Maximum occupancy for room wtih 2 Double beds is four guests plus one child age 0-4 in a crib.

SINGLE SUITE (ONE ADULT 18+): 3-NIGHT: $1,184. 4-NIGHT: $1,572. 5-NIGHT: $1,960. 6-NIGHT: $2,348. 7-NIGHT: $2,736. 8-NIGHT: $3,124.

DOUBLE SUITE (TWO ADULTS 18+): 3-NIGHT: $686. 4-NIGHT: $908. 5-NIGHT: $1,130. 6-NIGHT: $1,352. 7-NIGHT: $1,574. 8-NIGHT: $1,796.

TRIPLE SUITE (THREE ADULTS 18+): 3-NIGHT: $680. 4-NIGHT: $900. 5-NIGHT: $1,120. 6-NIGHT: $1,340. 7-NIGHT: $1,560. 8-NIGHT: $1,780.

QUAD SUITE (FOUR ADULTS 18+): 3-NIGHT: $671. 4-NIGHT: $888. 5-NIGHT: $1,105. 6-NIGHT: $1,322. 7-NIGHT: $1,539. 8-NIGHT: $1,756.

CHILD (AGE 4-17): 3-NIGHT: $194. 4-NIGHT: $252. 5-NIGHT: $310. 6-NIGHT: $368. 7-NIGHT: $426. 8-NIGHT: $484.

UNDER AGE 4: $20 for transfers (room is no charge)

YOUR RESERVATION INFORMATION

Person completing this form - put your name here: *

Please indicate your travel dates. If you're not sure right now, indicate the maximum number of dates you think you might stay. We will give you a chance by April 30, 2018 to confirm your dates and you can always cancel any days until that time.

NOTE: To get the special rates you must stay at least THREE NIGHTS - and why wouldn't you want to stay even longer! We would love to spend more time there with you!

*

3-night package - arriving Thursday, September 27, 2018 and departing Sunday, September 30, 2018

MOST POPULAR! - 4-night package - arriving Thursday, September 27, 2018, and departing Monday, October 1, 2018

5-night package - arriving Thursday, September 27, 2018, and departing Tuesday, October 2, 2018

6-night package - arriving Thursday, September 27, 2018, and departing Wednesday, October 3, 2018

I am interested in different dates. My arrival and departure dates are indicated here: I am interested in different dates. My arrival and departure dates are indicated here:

Please select your room category.
Please note that:
Maximum occupancy for room with King bed is two guests plus one child age 0-12 in crib or roll-away.
Maximum occupancy for room wtih 2 Double beds is four guests plus one child age 0-4 in a crib.

*

Caribbean Sand Suite - with one King Bed

Caribbean Sand Suite - with two Double Beds

Please indicate the number of adults (over age 17) sharing the room.
Please refer to room occupancy information noted in the question above.
See room descriptions at this link. *

Single - One adult in the room

Double - Two adults in the room

Triple - Three adults in the room

Quad - Four adults in the room

Please indicate the number of children in the room. Please check all that apply. *

Please use this space for comments, questions or other information you want us to know.

GUEST INFORMATION

We want your travel experience to be hassle-free and accurate paperwork is an essential step. In an effort to ensure proper travel document requirements are met and we have the correct information from the beginning, please provide the following guest information. This will be used exclusively for your current reservation. Please provide information for all guests staying in the room.

Please check for accuracy! Incorrect information could create difficulties or additional fees prior to or when you travel.

PLEASE NOTE: You are responsible to make sure that your passport is valid through the end of March 2019.

In addition, if you are not a US passport holder you are responsible to know the entry/Visa requirements to the Dominican Republic for visitors from your country and make appropriate arrangements.

Click on this link to get information about renewing or applying for a US passport.

GUEST #1 - LEAD TRAVELER

IMPORTANT: Lead traveler will receive all the information for this reservation. Travel documents and a traveler packet will be mailed ONLY to the lead traveler at the address listed here if it is an address in the United States. Travelers outside of the US will receive emailed documents.

If lead traveler changes their address, it is their responsibility to notify the travel agent so they will send documents to the correct address.

NAME EXACTLY AS IT APPEARS ON YOUR PASSPORT, OR AS IT WILL APPEAR ON YOUR PASSPORT IF YOU DON'T HAVE ONE YET.

(Please note: there may be penalties or fees to change your name later)*

Lead Traveler - First Name *

Middle Name(s) *

Last Name *

(Optional) Upload a copy of your Passport photo page. It can be helpful for us to have it on file so we have the correct info. And if you lose your passport, we can email you a copy of the page to help you process the info to get your new passport.

Date of birth - Please SPELL OUT THE NAME OF THE MONTH and include year of birth too. For example, September 29, 2018 instead of 9/29/18. *

Gender *

Male

Female

Country that issued or will issue your passport. *

Expiration Date of your Passport - SPELL OUT THE NAME OF THE MONTH (NOTE: It is your responsibility to make sure your passport is valid through March 2019.) *

Email Address *

Phone Number *

Street Address: (NOTE: This is the address where travel packets will be mailed for all people staying in this room, if this is an address in the USA. If outside the USA, e-documents will be sent to the lead passenger for all guests in this room.) *

Address Line 2

City *

State/Province/Region *

Zip Code *

Country *

______________________________________________________________________________________________

GUEST #2 (Optional - only complete this section if there is a second guest in the room)

NAME EXACTLY AS IT APPEARS ON YOUR PASSPORT, OR AS IT WILL APPEAR ON YOUR PASSPORT IF YOU DON'T HAVE ONE YET. (Please note: there may be penalties or fees to change your name later)

Guest #2 - First Name

Middle Name(s)

Last Name

(Optional). Please upload a copy of the photo page of your passport.

Date of birth - Please SPELL OUT THE NAME OF THE MONTH and include year of birth too. For example, "September 29, 2018" instead of "9/29/18".

Country that issued or will issue your passport.

Expiration Date of your Passport - SPELL OUT THE NAME OF THE MONTH (NOTE: It is your responsibility to make sure your passport is valid through March 2019.)

State of residence. If not in USA, indicate Country of Residence.

Gender

Male

Female

Email Address (if different from lead traveler and you want to receive reservation info)

______________________________________________________________________________________________

GUEST #3 (Optional - only complete this section if there is a second guest in the room)

NAME EXACTLY AS IT APPEARS ON YOUR PASSPORT, OR AS IT WILL APPEAR ON YOUR PASSPORT IF YOU DON'T HAVE ONE YET. (Please note: there may be penalties or fees to change your name later)

Guest #3 - First Name

Middle Name(s)

Last Name

(Optional). Please upload a copy of the photo page of your passport.

Date of birth - Please SPELL OUT THE NAME OF THE MONTH and include year of birth too. For example, "September 29, 2018" instead of "9/29/18".

Country that issued or will issue your passport.

Expiration Date of your Passport - SPELL OUT THE NAME OF THE MONTH (NOTE: It is your responsibility to make sure your passport is valid through March 2019.)

State of residence. If not in USA, indicate Country of Residence.

Gender

Male

Female

Email Address (if different from the lead traveler and you want to receive reservation info)

______________________________________________________________________________________________

GUEST #4 (Optional - only complete this section if there is a second guest in the room)

NAME EXACTLY AS IT APPEARS ON YOUR PASSPORT, OR AS IT WILL APPEAR ON YOUR PASSPORT IF YOU DON'T HAVE ONE YET. (Please note: there may be penalties or fees to change your name later)

Guest #4 - First Name

Middle Name(s)

Last Name

(Optional). Please upload a copy of the photo page of your passport.

Date of birth - Please SPELL OUT THE NAME OF THE MONTH and include year of birth too. For example, "September 29, 2018" instead of "9/29/18".

Country that issued or will issue your passport.

Expiration Date of your Passport - SPELL OUT THE NAME OF THE MONTH (NOTE: It is your responsibility to make sure your passport is valid through March 2019.)

State of residence. If not in USA, indicate Country of Residence.

Gender

Male

Female

Email Address (if different from the lead passenger and you want to receive reservation info)

______________________________________________________________________________________________

Please provide any additional information that you would like us to know about the people in the room.

TRAVEL INSURANCE

CLASSIC VACATIONS GROUP PROTECTION PLAN - TRAVEL INSURANCE

You never know what might happen before you leave or while you are away. We recommend purchasing the Classic Vacations Group Protection Plan to protect your travel investment and provide you with important coverage while traveling. Most people's medical insurance policies don't cover them outside of the USA. We hope that nothing will happen to prevent you from traveling and that you won't experience delays, loss or medical issues while you are traveling, but purchasing insurance will protect you in those cases.

The insurance plan is summarized below.

Click here to get detailed information on the policy

PLEASE NOTE: This insurance policy must be purchased while making your initial deposit, so if you are interested, please let us know and we will include that cost with your payment.

NOTE: For this insurance to cover your airline ticket, you must purchase your airline ticket through Classic Vacations through the group room block.

- The plan includes 100% cash reimbursement in the event of cancellation for covered reasons including the most common reason for cancellation: illness affecting the traveler, traveling companion or an immediate family member.

- It also includes reimbursement for the land portion for cancellation due to ANY REASON up to 75% of the cancellation penalty amount as long at the plan is purchased within 14 days of the initial trip payment and cancellation occurs more than 48 hours prior to departure.

- SUMMARY OF COVERAGES:

trip cost - trip cancellation for covered reason

75% of non-refundable amount - Cancel for any reason, if cancelled more than 48 hours before departure

trip cost - trip interruption

$500 - travel delay

$50,000 - emergency evacuation/repatriation

$25,000 - accident and sickness medical expense

$1,000 - baggage and personal effects

$100 - bagage delay

- COST: The cost of this plan starts at $69 per person. This is based on the trip cost for items purchased through our travel coordinator. This insurance will cover whatever is purchased through our travel coordinator - either just the rooms, or rooms & air, or additional tours purchased too.

NOTE: If you are traveling with children, please contact Amy (amy@aventina.net) to quote you individual insurance, which may be less expensive if you are traveling with your children.

*THE PLAN MUST BE PURCHASED WITHIN 14 DAYS OF INITIAL DEPOSIT FOR "CANCEL FOR ANY REASON" COVERAGE AND PRE-EXISTING CONDITIONS TO BE INCLUDED.

**THIS PLAN IS AVAILABLE TO USA RESIDENTS ONLY. WE CAN QUOTE YOU A DIFFERENT INSURANCE PLAN IF YOU RESIDE OUTSIDE THE USA.

CLASSIC VACATIONS GROUP PROTECTION PLAN COST:

Trip Cost (Per Person): Per Person Price:

$0 - $1,250 $69

$1,250 - $2,000 $79

$2,001 - $2,500 $99

$2,501 - $3,000 $119

$3,001 - $4,000 $149

(contact us for rates for higher trip costs per person)

DO YOU WANT TO PURCHASE TRAVEL PROTECTION?

Travel protection must be purchased within 14 days of initial deposit to cover "Pre-Existing Conditions" or to get the "Cancel for Any Reason" coverage. It will cover whatever is purchased through Amy, our travel agent, who will apply it to the special group contract. Every person in the room must either all purchase insurance or all not purchase insurance. This question must be answered the same for every person in the room.

NOTE: If you want airfare covered in the plan, it must be purchased through the same wholesaler through our travel consultant, whenever you are ready to buy your airfare. Insurance premium may rise if the cost of your total trip exceeds the level it was when you reserved your room. Contact our travel consultant if you would like to discuss this option (Amy Vecchione at amy@aventina.net or 201-463-6860).
.
*

YES. Please protect our trip by adding Travel Protection Insurance

NOT AT THIS TIME. We understand that there are other insurance options we can choose at a later date but they will not provide "Cancel for Any Reason" or "Pre-existing Condition" coverage.

NO THANKS. We will pass on any Travel Protection Insurance.

** VERY IMPORTANT! ** IF YOU SELECTED "NOT AT THIS TIME" OR "NO THANKS", you MUST list the NAMES OF THE TRAVELERS below and then sign below that, acknowledging that you were offered Travel Protection Insurance but have chosen not to purchase it.
IF YOU SELECTED "NOT AT THIS TIME" OR "NO THANKS" AND DON'T LIST THE NAMES OF ALL THE TRAVELERS NOT TAKING INSURANCE, AND DON'T SIGN THE SECTION BELOW THAT, YOUR RESERVATION CANNOT BE PROCESSED.

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Person signing on behalf of all guests not taking insurance: Use your cursor or your finger to sign here to indicate that you were offered insurance and waive the option to purchase insurance coverage. THIS MUST BE SIGNED IF INSURANCE IS NOT BEING PURCHASED. Your reservation will not be processed without a signature. (Click or tap in the section, and then sign.)

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Type name of person who signed above, followed by the date.

Please use this space for comments, questions or other information you want us to know.

Please use this space for comments, questions, or any other information you want us to know. *

FLIGHT INFORMATION

WE NEED YOUR FLIGHT INFORMATION!

We need to coordinate your transportation between the airport and hotel. If you have already made your flight reservations, please include that info here. If you don't have it yet, you can always give it to us later. But don't wait too long to purchase your airfare. Prices for flights to The Caribbean usually increase over time.

YOU MUST FLY INTO PUNTA CANA AIRPORT TO GET THE TRANSFERS BETWEEN THE AIRPORT AND THE HOTEL.
** Deadline to provide your flight information is SEPTEMBER 4, 2018. After that date we may not be able to coordidate your transfers .
*

NO - we have not made our flight reservations yet, but will send you our flight info by September 4, 2018

PLEASE CONTACT ME to discuss making flight reservations.

WE HAVE MADE FLIGHT RESERVATIONS - but the guests in our room are each traveling on different flights. (see comment box below)

YES - we have made flight reservations. We are all traveling together. The information is listed below.

FLIGHT INFORMATION FOR THE FOLLOWING PEOPLE:

Arriving Flight: Airline, Flight number, Date, Coming From, Arrival Airport, Arrival time

Departing Flight: Airline, Flight number, Date, Going to, Departure Airport, Departure time

Comments / Questions / Different flight info for specified guests in room / Anything else you want us to know:

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PAYMENT INFORMATION

Amount to charge to the card (at least $100 per person plus cost of insurance, if you are purchasing insurance). If you need help with determining amount, please contact our travel consultant: Amy Vecchione at amy@aventina.net or 201-463-6860.
PLEASE NOTE: This information will be encrypted for your security. Charges will be made to "Classic Vacations" and to "AVENTINA"

Type in the AMOUNT TO CHARGE TO THE CARD NOW. (Card will be charged within 5 business days or after reservation gets confirmed).
*

Name on Card *

Billing Address *

Address Line 2

City *

State/Province/Region *

Zip/Postal Code *

Country *

Credit Card Type *

Credit Card Number *

Expiration Date (mm/yy) *

Card Security Code *

Do you want to participate in the payment plan? (RECOMMENDED) *

No. Please charge the entire amount due on my card now.

No. I will let you know when I want to make my next payment.

Yes. Please split my balance due into equal monthly payments between now and June 17, 2018 and charge that amount to my card every month.

Yes. Please charge the amount I indicate below to my card each month. Yes. Please charge the amount I indicate below to my card each month.

Use your cursor or your finger to sign here to authorize charges to your card and sign the agreement. PLEASE BE AWARE OF WHAT YOU ARE AGREEING TO BY SIGNING THIS AGREEMENT. By signing here, you agree to make your final payment by the deadline of Jun 17, 2018, or you will be subject to late fees. You also confirm that the information submitted on this form is correct and accurate. You agree that our travel agent will make no more than one change on this room reservation prior to April 30, 2018 with no change fee. Any additional changes, or any changes after April 30, 2018, will each incur a $50 change fee. Each change request made after August 15, 2018, will incur its own $100 fee, if the request can be accommodated. Changes include changing/correcting names, changing travel dates, changing room types, adding or removing guests, late payments, or any other changes. You also take responsibility for insuring that your passport will be valid through March 2019, and that if you, or any people in this reservation, are traveling with a non-USA passport, you will take responsibility to determine if there are any special visa or entry requirements and make appropriate arrangements. By signing here you agree that NO REFUNDS WILL BE ISSUED AFTER April 30, 2018. Furthermore, if the room is not paid in full by June 17, 2018, the room may be cancelled and you will forfeit all the money you paid until that point. Furthermore, you are authorizing payment for the amount noted by you in the payment box above, and to agree to make future payments on the payment schedule noted above. By signing this agreement you are indicating that you are authorized to agree to all the terms noted above for yourself all the guests named above. *

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THANK YOU FOR PROVIDING ALL THIS INFORMATION!

If you have any questions, please contact our travel consultant:

AMY VECCHIONE

201-463-6860

amy@aventina.net

Please use this space for comments, questions or other information you want us to know.