Event Application

SATURDAY OCTOBER 12th - 12-7PM
@ WESTCHESTER COMMONS
 
The 31st annual Magnificent Midlothian Food Festival is bigger and better than ever, with around 20 restaurants, local craft beer, Virginia wines and more! And again this year our event is on a Saturday with live music all day!
 
As we are growing bigger and better every year, we are anticipating over 5,500 people in attendance through the day! We are expanding our kid's area as well as introducing our new College Football Tent with 4 HD TVs showing college games all day.  We also will have a refillable beer glass for purchase the day of the festival!
 
All proceeds benefit local charities through Rotary International.

Vendor Information

Thank you for your interest in participating as a vendor.  Please complete this application in its entirety.  Submitting an application DOES NOT guarantee acceptance into the festival.  Your application is not considered for acceptance until payment is received.  Vendors will be notified once all vendors have been approved by management on the status of your acceptance.
 
The Magnificent Midlothian Food Festival is accepting vendors in all categories!
 
NOTE FOR FOOD VENDORS: 
 
Food vending will go a bit differently than other events.  We are looking for around 20 food vendors (restaurants/ food trucks) to showcase a "small plate" dish of their choosing.  Patrons receive 5 food/beverage tasting tickets with their entrance fee.  One tasting ticket gets them one small plate.  Food vendors will collect the tickets throughout the day and will be reimbursed $3/tasting ticket they have collected.  Since you will be paid back after the event like this, we are only asking $150 (until August 1st) per 10'x10' space as a vendor fee.  Please let me know if you have questions!
 
If you sign up before August 1, it's only $150 for a 10x10 and $300 for a 10x20.  After August 1st, we will raise the fee to $250 for a 10x10.
 
**UPDATE: This year we will have a committee on-sit the day of the event that will count everyone's tickets and pay food vendors the same night!!**
 
For more information please e-mail vendors@threeoneoneproductions.com
PLEASE CHECK THE APPROPRIATE CATEGORY FOR YOUR BOOTH SPACE - click the question mark for category descriptions
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Contact Info

What Do You Sell/Vend?

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Select Your Booth Space

Restaurant / Food Vendor spaces start at 10'x10' and include one 10'x10' tent and one table. If you need a 10'x20' space, please choose Double Booth.
 
Non-Food Vendor categories start at 10'x10' and your vendor fee only funds your booth space at the event. Please be sure to select the appropriate Booth Size for your display. 
 
 
Booth Size for Novelty/Distributor *
Booth Size for Non-Profit *
Booth Size for Professional Services *
Booth Size for Restaurants/Food *
Booth Size for Artisan/Handmade *



Tent packages are available to non-food vendors for an additional $250. They include the following:
 
10'X10' tent
One table (6' or 8' long)
2 chairs
Set up and break down of rented tent
Would you like a tent package? *
What size tent package would you like?






What is the actual size of your set up? *
Current Total:
$0.00


Terms and Conditions

 
 DEADLINES
 
ALL VENDORS -
 
- Deadline to submit an application is Friday, September 13th. The application may close earlier if spaces are filled.
 
- Vendors will be notified of status of application as they are received.  You are not eligible for acceptance without payment submitted.  
 
- FOOD VENDORS: Health permits/applications are DUE BY SEPT 13th at the latest.  Failure to comply with this deadline will result in termination of booth space without a refund.  It is encouraged that you submit a copy of your permit in this application!
 
All food vendors (with the exception of Pre-Packaged) are required to submit a copy of their City of Richmond health permit or application.

DO NOT SUBMIT YOUR HEALTH PERMIT DIRECTLY TO THE CITY - SEND ALL PAPERWORK TO THREE ONE ONE PRODUCTIONS. We will submit the application on your behalf.  The City will not accept any permits/applications unless your business/vendor name is included on our FINAL list. 
 
email to: vendors@threeoneoneproductions.com
 
mail to: Three One One Productions
            11126 Airpark Road, Suite E2
            Ashland, VA  23005
 
 
RULES AND REGULATIONS FOR VENDORS

1.  Applications will be accepted on a first-come, first-served basis including returning vendors. Management will not consider your application if not complete and accompanied by your vendor fee.
2.  Applications will be approved by the management of Three One One Productions, LLC.
3.  Vendor fees are due by September 13th AT THE LATEST. You will not be officially accepted until we have received your payment.
4.  FOOD VENDORS will need to provide their own cooking equipment (gas grills and ovens permitted). This includes handwashing/sanitizing stations.
5.  ALL vendors are responsible for sales and tax compliance.
6.  Vendors MUST remain open during festival hours.  NO EXCEPTIONS.
7.  Vendors MUST arrive during the time allotted for set-up. If you arrive after the designated time, we can not guarantee you will be able to participate in the festival and your fee will not be returned.
8.  FOOD VENDORS - MUST be ready to serve 15 minutes prior to the start of the event.
9.  ALL VENDORS must check in upon arriving at the event.  Check in location will be forwarded to you in an email prior to the event.  All set-up MUST be completed 1 hour prior to the event starting or space will be forfeited.  Booth space limitations will be strictly enforced.
10.  BREAKDOWN - begins once the event is over and MUST be completed within 1 1/2 hours in order to start street cleaning.  Failure to complete breakdown in a timely manner may result in a fine.  Ending time/deadline to breakdown your booth will be provided at a later date.
11.  Security will be provided at the event.  However, the festival committee and its organizers will not be responsible for injuries, losses or damage of any kind.
12.  Festival will commence regardless of the weather.  THIS EVENT IS RAIN OR SHINE.  If a date change is required due to dangerous conditions as determined by event committee and police, you will be notified as soon as possible.
13.  Staff MUST be scheduled for the entire festival.
14.  All tables MUST be skirted or draped.  Let's keep it classy.
15.  The appearance of the vendor booths will be subject to the inspection of the Director of the Event and/or Vendor Coordinator.  Three One One LLC strongly suggests the use of festive decoration and may make suggestions for improvement.  Our appearance to the City and community impact longevity of the festival.
16.  Sodas and Water will not be distributed and/or sold by the festival to vendors.
17.  No products bearing the name Magnificent Midlothian Food Festival will be allowed to be sold other than by event producer without prior written permission from Three One One Productions.
By checking the box, you agree to the terms/conditions listed *
Use your mouse to sign *
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