Event Application

SATURDAY MAY 12TH, 1-7PM, WESTCHESTER COMMONS
 
On behalf of the Powhatan Rotary Club and Three One One Productions, we are proud to announce the 8th Annual Virginia Hops & Barley Festival! Saturday, May 12th from 1p-7p at Westchester Commons, located in Midlothian, just off of 288. (Date subject to change.)
 
This event features over 30+ craft beers, as well as local food vendors, arts & craft vendors, bands, kids' area, VIP and more! 
 

Vendor Information

Thank you for your interest in participating as a vendor.  Please complete this application in its entirety.  Submitting an application DOES NOT guarantee acceptance into the festival.  Vendors will be notified once all vendors have been approved by management on the status of your acceptance.
 
The Va Hops and Barley Festival is accepting Vendors in all categories.  This is a family-friendly event and we encourage family-themed vendors to apply.  This group loves food, services and novelty items.
 
For more information e-mail vendors@threeoneoneproductions.com

PLEASE CHECK THE APPROPRIATE CATEGORY FOR YOUR BOOTH SPACE - click the question mark for category descriptions
 * 

Contact Info

What Do You Sell/Vend?

0/200 words



Select Your Booth Space

All booth spaces (with the exception of FULL MENU FOOD VENDORS and FOOD TRUCKS) are 10'x10' and include only your booth space at the event. Please be sure to select the proper Booth Size for your display.
 
Tent packages are available for an additional $250. They include the following:
 
10X10 tent
One table
2 chairs
Set up and break down of rented tent
 
What is the size of your setup? *
Current Total:
$0.00

Printing Services - At a Discount!

Signage/Printing Services (at a discount):
Three One One is an all inclusive event production company -- we handle event production, marketing, social, ATMs, and print services all in house for each event. As a participating vendor in this event, Three One One is extending our discounted print services to you.

We are offering you a discounted rate for the following printing services:

  • vinyl & non-vinyl banners
  • posters
  • flyers
  • mounted foam-core signage
  • bumper stickers
  • apparel

For more information, check out Three One One Printing or email printer@threeoneoneprinting.com. Mention the code "VENDOR" and we will waive the design fee (a $40 value). Our printing services save you up to 50% in cost comparison to a quick-print shop.

Terms and Conditions

 
Deadlines
 
 
- Deadline to submit an application is April 13th.  The application may close earlier if spaces are filled.
 
- Vendors will be notified of status of application as they are received.  You are not eligible for acceptance without payment submitted.
 
- FOOD VENDORS: Health permits/applications are DUE BY APRIL 13th at the latest.  Failure to comply with this deadline will result in termination of booth space without a refund.  It is encouraged that you submit a copy of your permit in this application!

DO NOT SUBMIT YOUR HEALTH PERMIT DIRECTLY TO THE CITY - SEND ALL PAPERWORK TO THREE ONE ONE PRODUCTIONS. We will submit the application on your behalf.  The City will not accept any permits/applications unless your business/vendor name is included on our FINAL list. 
 
email to: vendors@threeoneoneproductions.com
 
mail to: Three One One Productions
            11126 Airpark Road, Suite E2
            Ashland, VA  23005.
 
 
RULES AND REGULATIONS FOR VENDORS

1.  Management will not consider your application if not complete and accompanied by your fee.
2.  Applications will be approved by the management of Three One One Productions, LLC.
3.  Completed vendor applications and fees for ALL VENDORS are due by April 13th.
4.  FOOD VENDORS will need to provide their own cooking equipment (gas grills and ovens permitted).
5.  ALL vendors are responsible for sales and tax compliance.
6.  Vendors MUST remain open during festival hours.  NO EXCEPTIONS.
7.  Vendors MUST arrive during the time allotted for set-up. If you arrive after the designated time, we can not guarantee you will be able to participate in the festival and your fee will not be returned.
8.  FOOD VENDORS - MUST be ready to serve 15 minutes prior to the start of the event.
9.  ALL VENDORS must check in with VENDOR COORDINATOR upon arriving at the event.  Check in location will be forwarded to you in an email prior to the event.  All set-up MUST be completed 1 hour prior to the event starting or space will be forfeited.  A 10x10, 10x20, or 10x30 space will be strictly enforced.
10.  BREAKDOWN - begins once the event is over and MUST be completed within 1 1/2 hours in order to start street cleaning.  Failure to complete breakdown in a timely manner may result in a fine.  Ending time/deadline to breakdown your booth will be provided at a later date.
11.  Security will be provided at the event.  However, the festival committee and its organizers will not be responsible for injuries, losses or damage of any kind.
12.  Festival will commence regardless of the weather.  THIS EVENT IS RAIN OR SHINE.  If a date change is required due to dangerous conditions as determined by event committee and police, you will be notified as soon as possible.
13.  Staff MUST be scheduled for the entire festival.
14.  All tables MUST be skirted or draped. Let's keep it classy.
15.  The appearance of the vendor booths will be subject to the inspection of the Director of the Event and/or Vendor Coordinator.  Three One One LLC strongly suggests the use of festive decoration and may make suggestions for improvement.  Our appearance to the City and community impact longevity of the festival.
16.  No products bearing the name "Virginia Hops & Barley Festival" will be allowed to be sold other than by event producer without prior written permission from Three One One Productions.
By checking the box, you agree to the terms/conditions listed *
Use your mouse to sign *
clear