Hampton Roads Pride 2023 Vendor Application

Hampton Roads Pride 2023 Vendor Application

June 24, 2023 | 12 - 8PM | Town Point Park

Thank you for your interest and support in Hampton Roads Pride. Please fill this application out in its entirety, along with payment, to be considered for acceptance into the festival. While filling out your application, if you encounter any questions or issues, please email vendors@threeoneoneproductions.com.

Once your application AND payment have been submitted, and you have been accepted, out team will reach out to you. Once your application has been reviewed, you will receive an email from us explaining the next steps! In the unlikely event that your application is not accepted, you will receive a full refund for your vendor fee.

Please read EVERYTHING and complete this application in its entirety, including payment submission.

-Submitting an application DOES NOT guarantee acceptance into the festival. Vendors will be notified on the status of their acceptance as applications are received.

-You will not be officially accepted until your payment is submitted. If for some reason, you can't pay at the time of submitting your application, you can pay after the fact through Paypal. You can send money to mike@threeoneoneproductions.com and send me the receipt or transaction ID for my records.

-Check payments will no longer be accepted unless you are a corporate/government/private entity that requires invoicing to process payment. Please select "Requires Invoicing" at payment for further processing.

For more information, contact us at vendors@threeoneoneproductions.com.

Contact Info

Business Name *

First Name *

Last Name *

Email Address *

Phone Number *

Street Address *

Address Line 2

City *

State *

Zip Code *

Day Of Contact Name *

Day Of Contact Phone Number *

Day Of Contact Email Address *

Website (if applicable)

Are you or your business/organization members of Hampton Roads Pride? *

About Your Booth

Please check the appropriate category for your business or organization.
*

NON-PROFIT / SOCIAL

RETAIL

FOOD or BEVERAGE TRUCK / MOBILE UNIT

FOOD / BEVERAGE TENT

Please provide a list of items you plan on selling/vending/distributing. If you are not selling anything, please describe the activity that will take place at your booth.

0/200 words

Please provide a photo of your booth set up/display (note: there is a 20MB file size limit)

Food vendors, please provide a copy of your Health Permit if you have a current one already - Let's make this easier on everybody! (note: there is a 20MB file size limit):

Please provide a high resolution copy of your LOGO, if possible - We want to promote you! (note: there is a 20MB file size limit):

Select Your Booth Space

Each vendor space includes (1) table and (2) chairs. Additional equipment can be requested for an additional fee. A limited number of tents are available.

There are different rates for each vendor category, depending on application date and booth size. Please select your appropriate category and booth size to calculate an accurate total.

Pricing Breakdown for Categories:

Non-Profit / Social Vendor
Shared Tent w/ 6ft Table	$200
10x10 Tent	$300
10x20 Tent	$450
10x30 Tent	$650
Retail Vendor
10x10 Tent	$450
10x20 Tent	$650
10x30 Tent	$850
Food or Beverage Truck / Mobile Unit
10x10 Space	$500
10x20 Space	$650
10x30 Space	$900
Food / Beverage Tent
10x10 Tent	$650
10x20 Tent	$850
10x30 Tent	$1050
Additional Equipment
Chairs (2 already included)	$5 each
Tables (1 already included)	$25 each
Tent Side Walls (20'w x 8'h)	$30 each

Select your vendor category, then your appropriate booth size.

Vendor Categories: *

Booth Size for Non-Profit / Social Vendor: *

Booth Size for Retail Vendor *

Booth Size for Food or Beverage Truck / Mobile Unit *

Booth Size of Food / Beverage Tent *

Total Tables:
*

Total Chairs:
*

Tent Side Walls (20'w x 8'h):
*

Do you require electricity? *

How many connections do you need? *

How many amps?

Do you have coupon code?

Current Total:

$0.00

Rollover Vendors

Check payments are no longer accepted - Are you a corporate/government/private entity that requires invoicing for payment processing? *

Yes, we require invoicing for payment processing

No, we will pay via credit card/e-check/Paypal

Please tell us where the invoice should be sent:

Current Total:

$0.00

Terms and Conditions

DEADLINES:

Timelines are really tight this year! Our partners with the city, as with everyone, are still getting back up to speed, so the permitting and licensure may be more drawn out than in previous years. It is impertive that the following deadlines are kept.

Monday, May 15, 2023 - Final deadline for ALL vendor applications

Monday, May 22, 2023 - These documents and instructions will be sent to you per your acceptance into the festival.

- Vendor Contract

- City of Norfolk Festival Park Vendor Agreement

- Health Permit applications (food vendors only)

- Business License (food and retail vendors only)

- COI

- Fire Code Requirements

RULES AND REGULATIONS FOR VENDORS:

1. Applications will be accepted on a first-come, first-served basis including returning vendors. Your application will not be eligible for acceptance if not complete and accompanied by payment.

2. Applications will be approved by the Hampton Roads Pride board and Three One One Productions.

3. Completed vendor applications and fees for all vendors are due by May 15, 2023 at 11:59pm.

4. FOOD VENDORS will need to provide their own cooking equipment (gas grills and ovens permitted).

5. ALL vendors are responsible for sales and tax compliance.

6. Vendors MUST remain open during festival hours.

7. Vendors MUST arrive during the time allotted for set-up.

8. FOOD VENDORS - MUST be ready to serve 15 minutes prior to the start of the event.

9. ALL VENDORS must check in with the VENDOR COORDINATOR or vendor staff members upon arriving at the event. Check in location will be forwarded to you in an email prior to the event. All set-up MUST be completed 30 minutes prior to the event starting or space will be forfeited.

10. BREAKDOWN - begins once the event is over and MUST be completed within 1 1/2 hours in order to start street cleaning. Failure to complete breakdown in a timely manner may result in a fine. Ending time/deadline to breakdown your booth will be provided at a later date.

11. Security will be provided at the event. However, the festival committee and its organizers will not be responsible for injuries, losses or damage of any kind.

12. Festival will commence regardless of the weather. THIS EVENT IS RAIN OR SHINE. If a date change is required due to dangerous conditions as determined by event committee and police, you will be notified as soon as possible.

13. Your staff MUST be scheduled for the entire festival.

14. All tables MUST be skirted or draped.

15. Sodas/Water/Ice will not be distributed and/or sold by the festival to vendors.

16. No products bearing the name "Hampton Roads Pride" OR ITS LIKENESS will be allowed to be sold other than by Hampton Roads Pride without prior written permission from Three One One Productions or Hampton Roads Pride.

17. In the unlikely event your vendor application is not approved, your vendor fee payment will be refunded within 5-7 days of notification from the Vendor Coordinator.

Agree to the terms listed above? *

I agree to the terms/conditions listed above

Use your mouse to sign *

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